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So final piece of this puzzle is making sure
that you have the right tools in place to actually plan your week. So I’m going to dive into my computer and
show you. Due to very popular demand after my last couple
of videos. This episode is all about how I plan my week. I have been running my business for a decade
now, which is bonkers. And I’ve grown it to multiple seven figure,
I have a team all over the world, and I also have a personal life. So I’ve become a bit of a ninja when it comes
to managing my time. So I’m going to show you how to block your
time and protect the crap out of it. So if you’re excited, give this video a like. You know what to do. Hit the like button, not this button, this
button. And hit subscribe and click the bell to get
notified for new videos every single Tuesday and Friday. Let’s jump in. The first thing you’re going to do is called
a time journal. Pretty simple. All you’re going to do is track your time,
and track how long it takes you to do certain things and how long it takes you to do the
key activities that are pretty constant in your week, i.e., commuting to the gym, working
out, making dinner, etc. And you can track this in the notes on your
phone or you can track it just on a notepad. You will be astonished at how much time you
actually waste doing things like scrolling through social media or, I don’t know, watching
Netflix, whatever it may be, or just stalling, to be honest, and how much time you actually
have available to get things done during the week, if you knew how to do it efficiently. So this is why this is so eyeopening and it’s
such a helpful exercise. Plus if you’re really going to plan out your
week to get things done and feel amazing about it, you need to know how long things actually
take you to do so you can realistically map it out. So, I’m curious, comment below and let me
know what you think will be your biggest time waster of the week. Is it social media? Is it watching Netflix? What do you think it might be? Let me know in the comments. All right, that’s step one. Step number two, you’re going to ask yourself
three very important questions. When you look at your major to-do list that
maybe you’ve got sitting in front of you and all the things that you think you need to
be doing, ask three questions, and be really, really honest about it. Does this need to be done? Does this need to be done right now? And does this need to be done by me? Once you ask these questions about everything
you have in your world and on your to-do list and just on your never ending lists of tasks,
you’ll start to realize there’s a lot that you can take off of it. So that’s step two. Ask those questions, get real honest about
it, and delete or delegate anything that doesn’t need to be done by you, doesn’t need to be
done at all, or postpone it if it doesn’t need to be done right now. And the reason that I am teaching you how
to plan your week versus how to plan your day is because step number three is all about
weekly goals. I realized that when I tried to plan every
single day, there’s just too much variation. You never know what could come at you during
a day. So I like to give myself spaciousness so I
don’t feel so stressed out about my daily tasks. And that’s why I like to do weekly goals instead
of a daily to-do list or a daily task list, and I’m going to explain exactly how I do
this and it’s going to change your life. I’m telling you in just a second in a later
step. But just keep in mind that we’re focusing
on weekly goals here instead of the daily to-do lists and tasks, and it will actually
exponentially speed up your growth and your efficiency in getting things done. Which brings me to step four, and that’s your
daily priorities. For me, they don’t change. My daily priorities are the exact same all
the time. And if you watched my video on seven simple
habits that will make you rich, and I’ll link to that in the description below, you’ll see
in that video I only have four things I focus on every single day. So if you missed that video, let’s just take
a look at what they are. So what I focus on are booking sales calls
to drive revenue in my business. I drive webinar traffic to our products and
programs. Get really, really great testimonials from
our customers and clients so that it makes us easier to sell our products and services. And we have a ton of them, which is awesome. And then number four is product development
to be the best in the industry. Those are the only four things that I focus
on on a daily basis. That is it. That is it. That is all. And it makes such a huge difference because
it keeps me focused on the things that actually matter. Now, of courses, there’s other things that
I want to do in my day, there’s other things I want to focus on, but everything needs to
be linked to these four goals that I’m actually doing on my to-do list, otherwise it might
just be a make work project or something that I’m just trying to do to stay busy, which
seems silly and it takes away time from things like family, friends, relaxation, self care,
all of that. So four daily priorities every single day. That’s it. Now, the fifth step is kind of tying all of
this together. And when I say that, I mean that my weekly
plan and how I plan out my week is based around things that I have set out for next year. So I have yearly goals and things that I want
to accomplish. I have quarterly and then I have monthly and
then I have weekly. And my weekly goals all stem from those longer
term goals. So when I say yearly, it’s things like overall
revenue that we want to achieve for the year. That’s something that I know I want to make
happen. So how can we make that happen on a monthly,
weekly, daily basis. So, then we break that down by quarterly and
it’ll be, okay, in this quarter, what’s the big focus project that we want to be working
on? For example, if we are always focused on creating
the best product in the business, maybe it’s doing program updates, and that is a big task. So then on a monthly basis we would pick one
specific section that we want to maybe update or add to or do product research on to see
if we’re missing anything. And then on a weekly basis, breaking that
down into, okay, what do I actually need to focus on to make that monthly goal happen,
and breaking into smaller sections. I’ll show you, for example, you can see on
my wall right next to my four daily priorities, I have the week laid out. And so, every Friday, it’s Friday afternoon
right now, every Friday I map out what I want to achieve the next week. So these are the only things that I’m actually
focused on. And this is how I plan my week, and it keeps
me super, super focused in on tasks. So we want eight AA enrollments, that’s working
with the sales team, 70 for bosses enrollments, program updates. I want to make sure that I map the outline
for the funnel lessons and choose the record date for it, and then finalize the content
calendar for the next month, and pick the record date. So that’s it. That’s all I’m going to be focused on for
the next week. And I have it right in front of me on a daily
basis so I don’t forget. And again, that allows me to focus on the
things that really matter and that are really going to push the business and not just do
this crazy busy work because I’m distracted, which tends to happen. So the final piece of this puzzle is making
sure that you have the right tools in place to actually plan your week. So I’m going to dive into my computer and
show you exactly how I do this and exactly how I block my time, so you can do it for
yourself and make your weeks way more efficient and fun and free and spacious. I’m telling you, this is going to change your
life. Let’s dive into the tools that it takes to
properly plan out your week. And keep in mind, these are the tools that
I use, but you can also do this with just a notepad, you can do it with the notes in
your phone, whatever you want to use, but this is the method that I use. So I have basically every single thing that
ever comes up as a task in a Asana, and then I just organize it accordingly, which I’m
just going to show you in a second. But anything that anyone asks me to do or
I know I need to do, like book a dentist appointment or I need to take something in to get hemmed
or whatever, it all goes in Asana, because, otherwise, I will forget. So it all goes in there, and I’m going to
come back to this in a second, but the first thing I want to show you is my Google calendar
because this is where I actually block off my time, and this is how my time blocking
works. So you can see everything in lilac here, or
the light purple. These are all standing meetings except for
a couple of things, which I’m going to show you. So these are all standing meetings and these
are all business related. Anything in yellow is my workouts for the
week to know that I’m actually going to get them done. And then anything in this pink color is personal. So coffee date with dad, date with mom, hip
hop class, date night, and then girls nights. So making sure it’s all in there. And then the great thing about time blocking
is that you can move things around. And this is why I like to plan my week, like
I said earlier, instead of trying to plan my day down to every single minute and every
single detail. So let’s say I can’t get this workout in on
Tuesday afternoon. That’s okay. What if I move it up to in the morning? Okay, cool. Let’s move it up to the morning. That gives me more space and time to do it. So everything is flexible. You can move everything around. I’m not on all of these meetings, but I have
them in my calendar just in case I need to hop on and they’re already blocked off. Now, what I’ll do is, based on the goals that
I showed you earlier to the weekly goals, you saw that we had sales goals we wanted
to hit. So in order to achieve those on a daily basis,
I have review calls and track KPIs and track the BSL, which is one of our modes of marketing
to see how many sales are coming in, how much traffic we’re sending there. I have that blocked in my calendar every single
day at the same time. Again, do I do it every single day at the
same time always? No. Sometimes it has to move, so I’ll move that
block, but at least I know that I’m contributing to that weekly goal and it’s one of my four
daily priorities every single day. The other thing that I have in here is I have
the other two goals. So you might remember I mentioned I wanted
to plan my content calendar for the next month. So I put that in here because I know it’s
going to take me an hour of time. And I’m also very strategic with how I do
this. And I like seeing the big picture because
I know that I’m going to go for a workout from 11 to 12 and I’m going to be sweaty and
gross, so I want to give myself time to come home, shower, eat, and then I’m going to plan
out the content calender, and then I have some other things that I need to do, which
I’ll show you in Asana, but I want to be ready for the day before I dive into this. So I know this is going to take me an hour
of time, I’m going to do this here, and then I also know my other big project or goal for
next week. The last thing on that list was outlining
the funnel section of our program updates. So this is going to take me a little bit longer. So I blocked off more time. The item in red here, I don’t need to be involved
in, so it’s just in there as a reminder for me, but I don’t need to be there. So I put it in here and I moved some things
around to make sure that I had space for it. And, keep in mind, I’m not having to be on
all of these meetings. These meetings in the mornings are super short
and this is really just a blocked period of time. I don’t have to be there for it. And then I have respond to clients every single
afternoon at the same time. And again, if I want to do it earlier in the
morning, I do. So this is the cool thing about blocking your
time. And then I go back to Asana and I look at
what needs to be done on the actual day. So I’ll look at Monday and I’ll be like, “Okay,
is everything that’s on my Google calendar in Asana?” And it is. Organize content calendar, pick a recording
date. So all the sub-tasks are in there as tasks
as well. And share the content plan with the team in
Slack. Now, are there other things that I’ve written
down as to-dos that I know I need to get done, I need to get done right away, and have to
be done by me? Yes they are. So, for example, do a live stream and YouTube
for bosses. So I put that in here. It won’t take me more than half an hour. This is ample time. So I put it in right after I blocked the content
calendar. And then I also know that I want to promote
the next day’s video, do a teaser for it. So I put that in for 30 minutes so I can post
that on to Instagram. And again, these can move, it’s super flexible,
but at least I’ve blocked the time to know it’ll actually get done. So that’s how I do it. And then in my meetings I have just the meetings
that I have that day. So you’ll see leadership meeting is every
Monday morning. And in the sub-tasks of it, I have all of
the things that need to be done. Now, on one final note on this, as I plan
my week, one of the biggest things that I do is what I like to call the whole life assessment. And this is actually something I learned from
Brendon Burchard, and it’s basically every Sunday I sit down, and I’m not perfect at
it, it might not happen every week, but it’s an amazing, amazing thing to do for your life. So I sit down and I take audit of all of these
aspects of my life; health, mental, emotional, love, partner, family, friends, mission, experiences,
spirit, finances, and learning. I just journal on them and I give myself a
score out of 10 on how I’m feeling about it. And it’s such a great way to start the week
because you can check in on your whole life, not just on the tasks and the to-dos that
you have to get done, but everything. So this is how I plan my week every single
week. And it looks like it might be detail oriented
and too much, but actually it’s created so much space for me. I used to write down so many things on my
to-do list and feel like I had to get them done every day and I’d never accomplish them,
so I always felt like I was behind. This is realistic. This allows me to see, okay, this is the week
ahead, these are the only things I really want to get done and need to get done right
now. How can we work backwards from there? And then also on my calendar you can see I
have a lot of white space, and that shows me that I have room to move and be flexible
with it. So these are the tools that I use. But again, you can use pretty much anything
to make this happen. And then you’ll see that I have it all in
my iCal as well. So my Google calendar and iCal are linked,
and I look at this on a daily basis to make sure that I know what I’ve got coming up day
to day. I hope this was helpful for you. Make sure that you check out my seven simple
habits that will make you rich video and my day in the life video, so you can actually
see the behind the scenes of what it’s like to be an entrepreneur. And don’t forget to hit subscribe and the
bell to get notified every single time I post a new video. And hit the link below this video in the description
to get personal emails from me every single Friday. See you in the next video. Thanks for watching.

About Ralph Robinson

Read All Posts By Ralph Robinson


  1. Loved seeing this in action, thank you!! I just signed up for bosses and am feeling SO excited and motivated but also a tad overwhelmed by my list of things to do, so this was perfect timing 🤩

    PS can’t wait to be one of your success stories! 🙌🏻

  2. Love your videos and your personality. I have been binging on yours and Vanessa Lau´s videos recently like crazy!

  3. This was really really helpful. I feel like so many people, myself included, run around like crazy people because we feel like we have to do so much and accomplish everything. If we are really honest with ourselves, some if it can be busy work and deleted. I think that this way of structuring can take some upfront work (really getting deep in to yearly, quarterly, weekly goals and what is important to you on a day to day basis to align with these goals) but I feel even through the video that it frees up your energy to focus on what will truly help you grow and succeed. You are in control of your own time! I know what I am going to spend time doing this afternoon!

  4. Definitely scrolling through social media. Especially as we are planning our next book, using index cards. Love your channel 🙂

  5. I really like the information you are providing, but the popping in your audio in my headset makes it hard to focus on what you are saying. A simple foam cover over the microphone will fix that.

  6. I love videos like this – I'm obsessed with seeing the day to day and little details of how other creatives run their businesses. Plus I'm slightly obsessed with Asana so I always love seeing how people use it! Any videos on creating repeatable processes (particularly client onboarding) within Asana would be awesome (but mayyyyyyybe a little niche 😂)

  7. I thought my easy solution was to put a Social Media blocker on my browser. I’m learning now that I’m going to have to shut the TV completely off. I’ll use music instead.

    I’m taking a lot of these ideas home. Thank you.

  8. Such a helpful video Sunny! I’ve been working with a four way system:
    1. Is it urgent and important to me (priority)
    2. Very important to me but not yet urgent (secondary, if I have time)
    3. Urgent but not actually important (usually somebody else’s no.1 that I’ve been asked to do)
    4. Not urgent / not important – things I’d like to get sorted at some point.
    I filter my daily tasks through this, focusing on the No.1s – but it means that I’m not prioritising longer term goals – like cracking on with the Bosses program!
    I like your system better already! 😉

  9. Great video!
    It is truly shocking if you take time to clock your day by the 1/2 hour. It will definitely change how you look at your work flow

  10. So cool to see your schedule Sunny!! Since you have a big team now I’m sure this is a bit different.. Would love to hear how you approached things back in the day before you really hit it big. I think many of us are still solo or outsourcing very little. Curious to know how you managed it when you were in this position. Sounds like you’ve always been super organized!! 🙌🏼😊

  11. A few months ago I started using toggl to track everything I do. Really great tool that has helped me track my tasks. I journal every day usually which has helped me mentally and spiritually. Still working on blocking out tasks better but have improved drastically. Thanks for your videos, have been watching for a long time and you're very helpful.

  12. The hardest part is finding reliable people to join your team. I've had four assistants and it's been a nightmare!

  13. I'm interested in learning more about your goals:
    How did you select them? How did they change over time? How often do you reassess them?

  14. Watching YouTube has been and is my biggest time waster. Then I get off here and scroll my other social media’s 🤦🏽‍♀️😩

  15. I'm watching you on social media right now AND watching Stranger Things with my kids on Netflix AT THE SAME TIME. Does that mean I'm double wasting time (socials + TV) or being double efficient? Besides efficiently learning from you of course.

  16. Hey Sunny! I’d love to hear your thoughts (or see a new video) on how to do this, but when your day-to-day schedule is always changing (I’m an actor, which is why ☺️). It seems like I can organize myself a week ahead of time, but then things come up day-of or day-before that I want to take advantage of, but then my productivity suffers because of it. I’d love any tips!

  17. Hi Sunny, I am new to YouTube and have been learning to edit my own videos and make Thumbnails….but I have noticed in a short time that thumbnails have changed drastically to almost nothing but a picture with words, (ie: your thumbnail for this video) or even without. Is this a trend we should be following, does it help in the Youtube algorithm somehow…please help and share! P.S. I love your videos, your an amazing inspiration! 😄Robin

  18. I over plan because there is so much to manage (so many hats for a working mom) and then when I don't see enough of it getting checked off, I get stressed. I guess I just need to be more realistic.

  19. I love that you have daily priorities aligned with your business which is awesome

    I am
    Working on getting here honestly because I focus so much on content creation and instagram that focusing on actually building and growing a business hasn’t been happening

    I am doing that now and it is super scary but for me, so worth it

    Thank you for sharing

  20. Nice work Sunny. You cannot save time. You can’t put it under your bed for a rainy day. You can’t put it in a safe. And when time passes it’s gone. I work with a lot of real estate agents. And it is sad to see so much potential in people that is just wasted due to terrible time management skills. Great work on this video 🤙😎 Respect ✊️

  21. Yessss! Time blocking is my BFF! It takes a bit to work into it and solve for your own particular bottlenecks. Anyone trying it, don’t give up! Once you get into a groove with it, it’s a LIFE-SAVER! (And shameless plug😆: I have a few troubleshooting videos on my channel that might help!)

  22. I love your videos. That topic is key. Without good time management it's hard to put everything else together.

  23. Q: Why iCal? Google Calendar doesn’t operate on an iPhone? This was a very helpful look at your successful method. Seems like such a calm and balanced approach.

  24. I'm constantly looking for ways to be more time efficient. I'm going to give these tips a try. I get overwhelmed easily by my to-do list and this might actually help me to relieve some stress. Thanks Sunny!

  25. I love Asana! I have to admit I used to schedule everything and productivity went up at least 25% but I struggled to maintain it. Now I have a todo list instead. I'm a big fan of time blocking for bigger projects esp if they feel overwhelming.

  26. I have a service based business so social media is huge. HOWEVER, I deleted Facebook off of my phone bc it just takes up WAY more time than I'm willing to give it!!

  27. Thank you for being my mentor 🙌🏽. Just subscribe to your channel 🔥 looking forward to learning from you.

    My biggest time waster is over thinking this social media 🙈. Need to JUST DO IT

  28. I thought I was weird~ I plan by the week, too! I loved seeing the breakdown and the detail of your process <3

  29. Another awesome video with helpful tips Sunny! that you for giving me the confidence and tools to start my Youtube channel!

  30. My major time waster at the moment is basically rechecking and refreshing my channel to see if i got any subscribers. My second video is getting more views than the first so i'm pretty excited. #YouTubeMania

  31. This video was super helpful !!! 😝. Thank you so much !!!! Also following everyone back 🤪 so follow and thumbs up 👍🏽

  32. Thanks Sunny! Focusing on 1 to 3 items that need to get done helps me when my to-do list is giant and overwhelming. I like your advice to plan weekly goals; sounds more doable!!

  33. I think a time waster for me is trying to out how to use social media..🙄 I'm 42, an optical manager and licensed optician who gets the financials etc.. yet I don't understand all this. I started a side gig as a jeunesse distributor but don't yet understand how to share my website, thoughts, etc..
    on social media. Do you have a video about how to maximize hashtags….for dummies??

  34. Thank you so much for this Sunny. I've really been struggling with being truly productive towards achieving my goals, but I feel like this will really help me 🙂

  35. Time blocking is a game changer!! You can block out days which just focus on specific skill/task per day.

  36. I recorded my first video today. What should I do next? There is a spot I do have to edit when I got a phone call. I recorded it with my phone.

  37. I'm guessing social media has got to be my biggest time waster. I suspect I use it as a means of procrastination of things I DON'T want to do.

  38. Biggest time wasters: cleaning, cooking, & clothes. This is why successful entrepreneurs (unless they find immense JOY in doing these) outsource these tasks ASAP; so they can get back to focusing on money making activites.

  39. Lets Help Each other Grow! I am a fairly new youtuber covering social media updates and leveraging those to create/increase your business from your phone!

    If you want to do that then comment "IM IN" then subscribe. I will subscribe back and we can comment on each others videos discussing how we can collab also if we have similar audiences! Talk soon 🙂

  40. My biggest time waster is sitting and thinking about being too busy instead of just getting my ass up and doing something!

  41. I increased my productivity by simply buying an actual Alarm clock. i know it sounds odd, but setting the alarm on my phone instantly put my phone in my hand every morning. Now I can go through my morning more peacefully and awaken my mind and body on steady pace. My biggest time waster was starting my mornings with over working my eyes to early… I have a business that I run from home and how I start my day is important for my productivity. Thanks for another great Video Sunny!

  42. Very helpful for me ! Would love a video more in depth on the whole life assessment thing seems like a great tool.

  43. Clash Royal. I started playing it to "connect" with my son but it eats up way too much of my time! I need to reel that bad boy in!

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