OneDrive Known Folder Move and recent updates | Best of Microsoft Ignite 2018
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OneDrive Known Folder Move and recent updates | Best of Microsoft Ignite 2018


(upbeat music) – Hello and welcome to
Microsoft Mechanics Live. Coming up we’re gonna give you an intro and a roundtrip tour of the
new OneDrive capabilities that support your shift
from Windows 7 to Windows 10 and Office 365 Pro Plus as part of the move to the modern desktop. We’re gonna show you how you can replace and refresh your PCs using
the migration of files to the cloud so they’re
available to your new PCs and accessible from any device with OneDrive Known Folder Move. New updates for protecting
and collaborating as you work on your
files with people inside as well as outside of your organization and search with advanced
file and discovery in the latest intelligent experiences
built in to OneDrive. So to join me I got Randy
Wong from the OneDrive team. Please give him a warm welcome. (audience applause) – Thanks. It’s awesome to be here. – So Randy, I know that lots of folks, probably everybody here watching, is really planning a migration
either from Windows 7 to Windows 10 or maybe an
earlier build of Windows 10 to a newer build of Windows 10 and including Office 365 ProPlus. One of the things here to consider is how you migrate user files. In fact, this is one of
our core considerations, one of our top considerations
as you plan your migration. As you can see in our
modern deployment wheel we cover all the different
steps here for deployment. But one of the hardest things to do and one of the most physics
intensive things to do, is moving sometimes hundreds
of gigabytes of files per user off that machine
and on to an new machine or into a file server into the cloud and then bringing them
back on to a new computer when it’s either reimaged or
if it’s a brand new computer. Now OneDrive presents a
new way to do this, right? – Yes it does. We really wanna help you
guys make that shift from Windows 7 to Windows 10 and
bring your files with you. We think a big part of the modern desktop and the modern workplace is
having your files in OneDrive. When your files are in OneDrive, it enables anywhere access. You get up to date security. You get intelligence and collaboration. – Very cool. So how does OneDrive then
help shift the content itself? – So OneDrive transforms
the process of moving your files and content as
you migrate to Windows 10. This has traditionally
been a manual process which doesn’t scale and you
would normally move files from one device to another device, but we know in this world
where people use multiple devices they just wanna
connect to the cloud and get access to their files. – Right, and a lot of times you
don’t even wanna think about where you stored that file. Is it in my work machine? Is it on the Surface Go in my bag? Is it on my phone? All these things shouldn’t be a factor. Plus just think about
all the manual migrations where you gotta visit
a desk with a USB drive and help somebody move. We can make that much better. It’s really great. We’re seeing a lot of people, in terms of needing this capability not only because it’s way more convenient, but also because the physics
of moving to every desk and maybe spending sometimes
an hour or four hours per PC to get those files moved
just isn’t tenable. So can we see what this looks like with what OneDrive can do for this here. – So this is a feature
we’re really excited about it’s called Known Folder Move. Here I am on a Windows 7 machine. As you can see, like many people, I have files on my desktop. I also have files in my documents folder and my pictures folder. People that have been
using Windows for the last 20 years, this is just how they work, how they get work done. We’re gonna provide a
really easy way to just move those straight up into OneDrive. I have the sync client already installed. I’m just gonna go into settings. Click on auto save. Update folders. You’ll see this new
dialoge to really set up protection for your folders
and all the files existing in your desktop, pitctures,
and documents folder will automatically start
moving it up to the cloud. Get protected and you’ll
get anywhere access to it. I’ll start protection. You can start to see
that a lot of these files are starting to sync up to the cloud. You can see the little sync icon and these files are going
from sad local files to happy cloud files. – Nice. So those files,
are they gonna be available for me when I move to a new computer? Whether I completely pave this machine and that drive gets reimaged and then reapply the new Windows image. Or if I move to a new PC, right? – Yeah. So here I’m gonna move over to a brand new install of Windows 10. This could be a new PC or
it could be the same PC with a new installation of Windows 10. You can see OneDrive is
pre-installed with Windows 10 so everyone has OneDrive. For the purpose of the
demo, I’m gonna sign in. You can also do a silent config where using the domain credentials, you can automatically
have the users sign in. – And did this roll out as
part of 1803 Windows 10? – Right. So, a lot of this is
tied to the latest releases. – Right. – So I’ll go ahead and
type in my credentials. I’ll enter in my password. You can use multi-factor auth or whatever IT policies are set up. You’ll start to see some magic happening. Behind the scenes it’s trying to pull, for the group policies, I’ve enabled a couple group
policies in the background and we’ll show you those later. I’m setting up OneDrive and
because I have Windows 10 I get Files On-demand. Files On-demand is a great feature because those files don’t actually
go to the local device. We are just bringing down
all the folder structure as well as the metadata for those files. You can keep them online only but if you wanna take them
offline you can easily do that by right-clicking and making the
file available on the device. – The nice thing is here you can also, if you got say a much larger device that you wanna sync initially then come in to your PC
with maybe a smaller drive, like a Surface Go with at 64 gig drive, you can manage all that, right? – Exactly. So that’s one of
the huge benefits of the cloud. What you’re starting to see is those files that were previously
on my Windows 7 device are starting to show up here in Windows. So, you see all those files
that were on my desktop. If I go into documents, all
those same folders and files are here in my documents folder. Same with my picture folder. Because these are backed by OneDrive, I get all the rich thumbnails. The 320 plus previews that
we support right in Windows. I can see video previews even if that application is
not installed on the device. Another great thing about this, you can see here if I go in to properties, that this file, this video
file, is 54.5 megabytes. If you look at size on
disk it’s zero bytes. – Again, amazing if you’ve
got a much smaller drive that you’re coming from. Maybe you’ve gotta multi
terabyte machine at home or under your desk this
makes it possible to travel with a much smaller drive. It’s really good ’cause we’re
seeing more and more people have a companion device in this case. Now they can access all of
their files wherever they are. Not just that they can
have multiple PCs syncing and they can access the
files from their phones. – Right, and all these
files are searchable even though they’re not fully
synced on to the device. And again, all the
applications that you work with will also work nicely with these files. – Alright. So one thing I bet
a lot of people are wondering watching are, what are
some of the policy controls that I can do? We saw a lot of manual how
do I initiate the sync? I go into the auto save
folder through settings, I can turn that on or
I can go into OneDrive and sign in but we can automate
all of that stuff under the covers using policy, right? – Right. So there’s a couple key things to think about when you’re thinking about deploying for a large organization. We really recommend more
of a phased approach. Start out small and then
slowly get user adoption and awareness then roll out more broadly. I’ll jump into GP edit. You can see there’s a
couple policies here related to Known Folder Move. The one that I actually enabled was called Silently redirect Windows
Known folders to OneDrive. Within this group policy, you can even do this completely silently. When the user logs in to Windows, picking up their domain credentials, they’ll have their Known Folder
Move set up automatically. This is a good companion to auto pilot. You could just make that a
completely smooth process. As part of this group policy, you have to enter in the tenant ID and you also have a option
to show a notification to the end user after the
folders have been redirected. – So you can make it completely silent. You can do it basically behind the scenes so that it’s not in view to the user. It’s a nice thing because
then I can do that. I can also do things like
match the default sign-in for Windows so that
even the OneDrive client is configured and already
signed in to Randy one’s account for example so
that you don’t have to do that additional sign in steps. All these different things we can do. One thing is that tenant
ID you get that throughout your active directory and you
query it through PowerShell. But once you wire everything out, it can happen with very
little user interactivity. – Yeah. The other option
that I wanted to talk about was this one which is
really prompt users to move Windows knows folders to OneDrive. This will pop that
dialogue you saw earlier about protecting your folders. The user will have the
opportunity to opt in and we recommend this to
roll this out before you do the broad silent config to
let users see what’s there and then you can do the
bigger hammer later. – Right, right. So another thing I think that’s great, not only just for the individuals but also for organizations. I bet a lot of people
here maybe have users that are using map drives
not file share drives. Anybody? Almost every hand went up. What if I got and iDrive
or a Z drive that’s been mapped into my finance
department’s file share, how do I start to do that? – You can see Jeremy has his Z drive. How many of you guys have Z drives or other drive file shares? We’re gonna give you a
great way to move those up into the cloud, get protection, and get anywhere access. We’re dong that through a
feature call Team site automount. – Let’s explain how Team
site automount works. A couple things here. First off we have a file share, right? – Right. So we’re gonna
move the file share data up into Sharepoint into a shared library using our Sharepoint migration tool. We’ve invested a lot into
this feature to make it super simple to get those files up there. The next step is, you’re
actually gonna go into the Sharepoint shared library
and click on the sync button. Copy library ID and I’ll show
you what that looks like. Here we are in that I’ve
moved all those files from the Z drive into my
Sharepoint shared library. I’ll just click this sync button but I’m not actually gonna sync it I’m just gonna copy this library ID. That will pick up the library ID and put it on the clipboard. – You can use that in your policy, right? – Exactly. Here I’m going back
in to group policy editor. You can see I’ve already configured it, it’s called configure Team
site to sync automatically. I copied that library ID then
you can go into the policy. You can name the drive
whatever you want it to be. This isn’t actually what
shows up in Windows Explorer but then you enter in the tenant ID. Then, after the cooking show is over, you go back into Explorer and you’ll see that under this Contoso I have a Z drive document. Again, because of Files On-demand, those files aren’t syncing
down at the machine. I can access them whenever I want. If I wanna take them offline, I can easily do that by saying
always keep on the device or clicking on the file to hydrate them. This is a great way to get
those files from the file share into a SharePoint shared
library and those files become happier files. – Very cool. Just to reiterate we’re not
actually moving the files. It’s non desctructive
against your file shares. Everything is still there. You’d have to educate users, obviously, in terms of where to find
that link on the Contoso left nav of the Windows Explorer. But then that gives
you acess to the files. At least the placeholder… The file icon’s there and
the pieces that you can actually navigate right
in the File Explorer menu without even pulling those files down. They can say, always keep these different
files on my machine. It will keep those in sync as well. It’s protecting the files and if something happens
in the background, if you get ransomware
attacked and all that stuff, you can use all of the
additional capabilities there to restore your files back
to a previous day as well. – That’s one of the big
benefits of moving your files into Office 365, Microsoft 365. You’re getting all the great security. We have tons of teams that are working on security across the company. We have the best and the brightest. They’re making sure that
all this data is protected. On top of that, we have the
security and compliance center. If you have an enterprise license you can set up different
policies for your data. You can set up classification labels. You can set up data
loss prevention policies to protect sensitive information. You can do e-Discovery hold. You can do auditing. All these different
capabilities that you have by these files being in
the cloud versus before if left on your local device you have very little visibility
into what’s happening. – Okay. In the future, things like
file restore will work if say it’s six months later you wanna go way back in time if you need to. Maybe something got infected that didn’t actually activate until later. These are all really cool things and all those protections
that you can have, they’re all native to
Office 365 and OneDrive. What else can we do here
in terms of advancements or things that we’ve changed
on the OneDrive side. – You mentioned files restore. We rolled that out last year for OneDrive and now we’re also rolling it out for shared libraries. That’s a great feature
because it allows you to look at the last 30
days and roll back your OneDrive or your shared
library just in case anything happens in that scenario. – Once their there, we can
actually have several updates that we’ve made to secure the
collaboration even further. How would I work with
an entity that’s outside of my organization using OneDrive and some of the things
that we’ve shown here. – The next pillar we wanna talk about is sharing and collaboration. That is really core to
being more productive. Working in a modern environment. We recently released a ton
of great features around sharing and collaboration
and we’re gonna talk about some of them right now. That’s the files and restore that we were talking about earlier on a shared library where
before we only had OneDrive, now we’re also showing for shared library. – So this is the correction
that goes back 30 days, right? – Yeah. 30 days. – Beyond that, we even have
some new updates in terms of how we can share the
files themselves, right? – Yeah. So you’ve probably
seen this new sharing dialogue and we’re making it consistent
across all the places you work with Office 365 files. Whether it be Office
itself, or in SharePoint, or in OneDrive, or in the
Office applications on mobile, the desktop clients. Having this familiar
share dialogue will really help your users to work
in a predictable way. – We also made some improvements
into how you actually go about making that
sharing happen between some of your colleagues or
peers in your organization. – One of the big things we talked about is the smart people picker. The smart people picker, as you’re typing in the
user that you’re sharing to, we’ll use AI to really
smartly predict which person you wanna talk to and
share that file out to. We’re also making the
receiving experience better. You can see here, this
is a branded email where you can actually see
that one is from Contoso. We’re also doing… This is a notification. If I share a file out,
then I can get notified when someone accesses that file. These are great ways for the
recipient to get a better sense of what’s happening
with their files. The next one is a password protected link. We got a lot of feedback that
people wanna secure their data more than just the link. This is a way to assign a
password to a specific link. The next one is block downloads. I can send a link and
check off block download. The recipient cannot print,
they can’t download that file, they can’t even copy and
paste from that file. This is great for external
sharing of sensitive information. Another one is guest expiration. For a lot of external sharing scenarios, you wanna expire that guest’s
permission to that file and we can do that coming up. – Very cool. In addition to making it
way easier to collaborate with more and more content
that’s going into OneDrive, what are we doing to make it easier to discover that content? – Yeah. So that’s the last pillar that I wanna talk about, its intelligence. Your files really do get smarter
when they’re in OneDrive. I’m showing you the beautiful
new OneDrive webpage. You’ll probably start
seeing this one soon. But you see the new fluent
design, the new left nav. The next thing you’ll probably see is this new recommendations. Recommendations will show
you what are the most relevant files to you
and help you discover those more quickly. The next thing I wanna show is that these files are alive. Because they’re in the cloud, people are collaborating on them. You can see the activity on the file. You can see even if a
guest edited the file. At mentions, comments, and
you can see with this green arrow indicator that this file is popular. One of the things that we also released is this file hover card. Here you can see the number
of views on the file, really giving the end user visibility into who’s accessing it when. Also, this inside look which gives you average reading time and it
also key points to the document. If you are limited on time, you can really streamline your workflows. In addition to the documents, we’re also seeing a lot more
media coming into the OneDrive. For that, I wanna show… We have a video here and
within the video I can actually pull a transcript in the
real time it’s transcripting this document as you flow
through the document. You can jump around to
the different sections. If you feel like the AI
is not quite accurate, you can always edit this transcript. – Oh, very cool. – Another quick thing, in terms of search, is if I go back to the OneDrive; sometimes I might be at
a conference and I take a picture of a receipt
but I don’t remember to name that file receipt,
because of object character recognition I can search
for specific files. Even though this file is an image, a JPEG, in knows that it’s a receipt because– – Because it sees the text
of receipt inside the file. You can actually see it there. Receipt. Right there. It actually did OCR against
that which is really cool. – Yeah. (audience claps) – Awesome stuff. Really, really stellar set
of updates to OneDrive for business and all the things
we’re doing to OneDrive to make it more intelligent,
help with the move from Windows 7 to Windows 10 or
newer versions of Windows. Where can people go to learn
more about OneDrive all up? – So we have a lot of
great resources that we’re starting to roll out. You can see OD Admin Docs. Here you’ll find the latest and greatest in terms of migration tools. We have our blog and UserVoice
which we check regularly. In addition to the features
that I showed you today, we also had a big announcement
around Files On-demand for Mac and CameraRoll
upload which was another one of the big feature requests
that we got on UserVoice. – One of the things that
we’re doing for desktop deployment all up in
modern desktop deployment, we’ve launched a new
desktop deployment center on docs.microsoft.com as well
as a brand new experience covering all the different
areas around modern desktop deployment featuring me
and featuring Brad Anderson as well that you can check out. It basically goes
through every step in our deployment process wheel
including the things we saw today with user files and settings migration as well as line of business apps, as well as getting their infrastructure ready for deployment, PC imaging, all of
those things that you do as part of your end-to-end deployment. That’s all found at
aka.ms/watchhowtoshift. This is all the time we
have for the awesome set of updates for OneDrive. Thank you all for watching
and we’ll see you next time. (audience applause) (upbeat music)

About Ralph Robinson

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3 thoughts on “OneDrive Known Folder Move and recent updates | Best of Microsoft Ignite 2018

  1. We need a way to backup our D drive to Onedrive. Currently, there is no way to add another local drive to OneDrive separately. Can this be made possible so that we can have full PC backup across drives and locations before we re-image

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